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Committees of The Hawai'i Access to Justice Commission
Adopted by the Commission on 9/3/08
Introductory Note: Rule 21(f) of the Rules of the Hawaiâi Supreme Court provides that the Access to Justice Commission (the âCommissionâ) may create such committees as it deems necessary or desirable to facilitate the work of the Commission.Â The Commission designates a chair for each committee and may appoint as members of each committee individuals who are and/or who are not members of the Commission.Â The role of each committee is advisory only, and each committee is intended to make such recommendations to the Commission as the committee determines to be appropriate. The committees, their chairs, their members and the areas of responsibility assigned to them may be changed at any time by the Commission.
The Access to Justice Commission has established the Committees as shown below.Â Â Â There are two committees that primarily have organizational or administrative functions (Administrative and Annual ReportÂ Committees) and eight committees that are subject matter committees.
The initial charters for the subject matter committees are drawn largely from two sourcesâthe fourteen purposes of the Commission set forth in Rule 21 and the action steps proposed by the Hawaiâi Access to Justice Hui (the âHuiâ) in the Huiâs âCommunity Wide Action Plan To Increase Access to Justice in Hawaiâi by 2010â (the âAction Planâ). The Action Plan grew out of âThe 2007 Assessment of Civil Legal Needs and Barriers of Low- and Moderate-Income People in Hawaiâi,â and both the Assessment and the Action Plan are included in the Report provided to each Commissioner entitled âAchieving Access to Justice for Hawaiâiâs Peopleâ (the âReportâ).
The committee charters below include a reference to the number of the purpose under Rule 21 and/or the action step under the Action Plan that the particular committee would be asked to consider in developing their recommendations. Each committee should consider the information and recommendations in the Report that are applicable to their subject areas, including in particular the recommendations listed under each action step in the Action Plan.
- Assist in providing administrative and logistical assistance to the Commission and its committees and task forces
- Assist the Chair of the Commission in developing an agenda for each Commission meeting, and assist in arranging for presenters and written or electronic materials in support of agenda items
- Assist in developing a budget for the Commission, including identifying potential sources of funding, and providing reports on the status of operations relative to budget
- Coordinate the activities of volunteers in support of the Commissionâs initiatives
Annual Report Committee
- Assist in preparing an annual report of the activities of the Commission for filing with the Supreme Court in accordance with Rule 21(j)(1)
Committee on Education, Communications and Conference Planning
[Action Step 9(d); Purposes 8 and 91]
- Assist in organizing an annual summit for the presentation of Access to Justice issues
- Make recommendations on encouraging lawyers, judges, government officials and other public and private leaders in Hawaiâi to take a leadership role in expanding access to justice
- Assist in developing strategies for educating governmental leaders and the public about the importance of equal access to justice and of the problems low-income people in Hawaiâi face in gaining access to the civil justice system, including through informational briefings, communication campaigns, statewide conferences, testimony at hearings and other means
- Increase awareness of low-income peopleâs legal rights and where they can go when legal assistance is needed
- Assist in developing a communications strategy and preparing communications consistent with that strategy
- Encourage judges, lawyers and legal services providers to prepare a series of articles on access to justice topics for publication in the Hawaiâi Bar Journal and other media
|1Action Step 9(d) of the Community Wide Action Plan is: âJudges, lawyers and legal services providers should prepare a series of articles on access to justice topics for publication in the Hawai`i Bar Journal and make access to justice a regular feature.âPurpose 8 of Rule 21 provides as follows:
Encourage lawyers, judges, government officials, and other public and private leaders in Hawai`i to take a leadership role in expanding access to civil justice.
Purpose 9 provides as follows:
Educate governmental leaders and the public about the importance of equal access to justice and of the problems low-income people in Hawai`i face in gaining access to the civil justice system through informational briefings, communication campaigns, statewide conferences (including an annual summit to report on and consider the progress of efforts to increase access to justice), testimony at hearings, and other means, and increase awareness of low-income peopleâs legal rights and where they can go when legal assistance is needed.
Committee on Funding of Civil Legal Services
[Action Step 2; Purpose 42]
- Make recommendations and provide advocacy in support of establishing a permanent âhomeâ for the legislative funding of providers of civil legal services to low and moderate income individuals so that funding for such services may be stable and secure
- Make recommendations and provide advocacy in support of increased legislative funding of civil legal services providers
- Make recommendations and provide advocacy in support of increased funding for civil legal services providers by the federal Legal Services Corporation and other federal and state agencies
- Make recommendations and provide advocacy in support of increased funding of civil legal services through the indigent legal services filing fee surcharge and other measures
- Assist legal services providers in exploring additional public and private funding sources and in developing programs or projects for which funding may be sought
- Make recommendations, including in collaboration with the Judiciary and the HSBA and with law firms and other employers of lawyers, to encourage attorneys to provide substantial financial support to legal services providers, including additional amounts in years when such attorneys do not meet the aspirational pro bono goals of Rule 6.1 of the Hawaiâi Rules of Professional Conduct
|2Action Step 2 of the Community Wide Action Plan adopted by the Access to Justice Hui in 2007 is: âIncrease funding to support the delivery of legal services to ensure access to justice.â Purpose 4 of Supreme Court Rule 21 provides as follows:
Increase pro bono contributions by Hawai`i attorneys through such things as rule changes, recruitment campaigns, and increased judicial involvement, and increased recognition for contributors.
Committee on Increasing Pro Bono Legal Services
[Action Step 3; Purpose 63]
- Study best practices in other jurisdictions for increasing the level of pro bono services by lawyers, paralegals and others who may assist in overcoming barriers to access to justice, including developing effective recruitment campaigns
- Make recommendations concerning ways to develop a culture of commitment to pro bono service among Hawaiâiâs lawyers
- Compile a list of legal services providers and others that offer opportunities for pro bono service, describe the nature of those opportunities and explore and assist providers in increasing the opportunities they provide for such service
- Make recommendations concerning ways to make providing pro bono service more attractive to attorneys, such as assisting providers in developing resources for the pre-screening of cases, training, support and recognition of service others — can encourage attorneys to provide higher levels of pro bono service
- Make recommendations concerning ways to encourage law firms and others who employ lawyers (including governmental agencies and corporate law departments) to promote greater pro bono service among their attorneys
- Make recommendations concerning ways to encourage retired lawyers and judges to provide pro bono or staff legal services to low and moderate income individuals
|3Action Step 2 of the Community Wide Action Plan adopted by the Access to Justice Hui in 2007 is: âDevelop a culture that values providing pro bono services.â Purpose 6 of Supreme Court Rule 21 provides as follows:
Increase pro bono contributions by Hawai`i attorneys through such things as rule changes, recruitment campaigns, increased judicial involvement, and increased recognition for contributors.
Committee on Initiatives to Enhance Civil Justice
[Action Step 9; Purposes 2, 3 and 124]
- Develop and publish a strategic, integrated plan for statewide delivery of civil legal services to low-income Hawaiâi residents
- Study best practices in other jurisdictions and develop and recommend new initiatives to expand access to justice in Hawaiâi
- Make recommendations and provide advocacy in support of enhancing recruitment and retention of attorneys to work as staff members or to volunteer pro bono for nonprofit civil legal services providers in Hawaiâi, which may include:
- - Establishment by the Hawaiâi legislature of a student loan repayment assistance program to help full-time, nonprofit civil legal services attorneys pay back their student loans - - Adoption by the Hawaiâi Supreme Court of rules to permit attorneys actively licensed to practice law by the highest court of a state or territory of the United States or the District of Columbia or Puerto Rico and who are working on staff or volunteering pro bono for nonprofit civil legal service providers to practice in that capacity for up to one year without being admitted to practice law in Hawaiâi
- Make recommendations concerning ways in which paralegals and other non-lawyers may assist in meeting specified unmet civil legal needs, including whether ethical or procedural rules would need to be changed to accommodate such assistance
|4Action Step 9 of the Community Wide Action Plan is âincrease access to justice in other ways.â Purpose 2 of Supreme Court Rule 21 provides as follows:
Develop and implement initiatives designed to expand access to civil justice in Hawai`i.
Purpose 3 of Rule 21 provides:
Develop and publish a strategic, integrated plan for statewide delivery of civil legal services to low-income Hawai`i residents.
Purpose 12 of Rule 21 provides:
Develop initiatives designed to enhance recruitment and retention of attorneys who work for nonprofit civil legal services providers in Hawai`i and to encourage law students to consider, when licensed, the practice of poverty law in Hawai`i.
Law School Liaison Committee
[Action Step 85]
Make recommendations concerning ways to:
- Expand efforts to create and develop law student interest in the practice of poverty law by increasing existing clinical programs and instituting new ones to serve the needs of low-income populations
- Emphasize, as part of the professional responsibilities curriculum, a lawyerâs ethical duty under Rule 6.1 of the Rules of Professional Conduct to perform pro bono legal services and the ways this obligation can be met
- Develop opportunities with legal services providers, and sources of additional funding, to support law studentsâ efforts to meet the 60 hour pro bono graduation requirement in a manner consistent with addressing the needs of low-income populations
- Encourage and recognize the involvement of faculty members in efforts to promote equal justice by, for example, testifying in support of access to justice legislation, accepting pro bono cases, serving on boards of organizations that serve the legal needs of the poor, contributing financially to organizations that serve the legal needs of the poor and filing amicus briefs in proceedings affecting legal services to the poor.
- Develop more public interest summer and academic year clerkships and to obtain grants for summer internships and clerkships that serve low-income populations
Committee on Overcoming Barriers to Access to Justice
[Action Step 7; Purpose 77]
- Make recommendations concerning ways to remove impediments to
accessing the justice system due to language, cultural and other
barriers, and make recommendations concerning what programs
should be initiated to address this barrier, which may include:
- - Providing multilingual services, including increasing the number of available staff and pro bono attorneys and court personnel who are bilingual - - Providing forms in multiple languages - - Providing translation services in court, administrative agencies, and with legal service providers - - Partnering with the University of Hawaiâi and other schools offering language training to encourage multilingual volunteers to provide outreach and translation services
- Identify other barriers to obtaining legal assistance and make recommendations concerning ways to address them, such as through the provision of ancillary servicesâe.g., providing for child care during a court hearing or for necessary mental health services
- Seek to reduce barriers by recommending input on existing and proposed laws, court rules, regulations, procedures and policies that may affect meaningful access to justice for low-income Hawaiâi residents
|7 Action Step 9 of the Community Wide Action Plan is: âOvercome barriers to access to justice.â Purpose 7 of the Supreme Court Rule 21 provides as follows:
Reduce barriers to the civil justice system by developing resources to overcome language, cultural, and other barriers and by giving input on existing and proposed laws, court rules, regulations, procedures, and policies that may affect meaningful access to justice for low-income Hawai`i residents.
Purpose 11 provides as follows:
Increase support for self-represented litigants, such as through self-help centers at the court.
Committee on the Right to Counsel in Certain Civil Proceedings
[Action Step 48]
- The American Bar Association, at its 2006 annual meeting in Hawaiâi, adopted a resolution supporting âlegal counsel as a matter of right at public expense to low income persons in those categories of adversarial proceedings where basic human needs are at stake, such as those involving shelter, sustenance, safety, health or child custody, as determined by each jurisdiction.â The Committee should study developments in other jurisdictions with respect to the establishment and implementation of a right to counsel in certain civil proceedings
- Make recommendations concerning the types of civil matters in which the rights or issues involved are of such fundamental importance that counsel should be provided in Hawaiâi, assess to what extent attorneys are available for such matters and make recommendations on how to assure that counsel is available
Committee on Self Representation and Unbundling
[Action Step 5; Purpose 119]âMembers of this Committee may also serve on a joint committee with the Supreme Courtâs Committee on Professionalism.
Although the joint committee will need to determine its agenda, this Committee of the Commission may study and make recommendations concerning:
- The creation, staffing and funding of self-help centers connected to every courthouse in Hawaiâi to provide real-time assistance
- Programs designed to make courts more âuser-friendlyâ to low and moderate-income individuals
- Ways to provide information to self-represented litigants on where they can receive legal assistance
- Ways to reduce barriers encountered by self-represented litigants in the court system, e.g., using plain English and translations into other languages and simplifying procedural rules
- Changes to court rules and statutes that would streamline and simplify substantive areas of the law, e.g., family, housing and landlord-tenant law
- Changes to court rules in order to permit limited representation or âunbundledâ legal services, and if achieved, make recommendations concerning continuing legal education programs and other ways of promoting unbundling as a way to meet currently unmet legal needs and empowering individuals to represent themselves
|8 Action Step 4 of the Community Wide Action Plan is:
âEstablish the recognition of
the right to a lawyer in civil cases where basic human needs are at stake.
9 Action Step 5 of the Community Wide Action Plan is:
âEnable individuals to represent themselves effectively when necessary.â
Purpose 11 provides as follows:
Increase support for self-represented litigants, such as through self-help
centers at the court.